How it Works

A Community Decides to Be Safe

A community or business complex Board of Directors takes the initiative to ramp up security and to implement (at no cost to residents) entry-point vendor screening through the Safe Communities Vendor ID Program.

Community Vendors Informed

All vendor companies servicing the community or business are informed of the Vendor ID program and the new requirement that all employees carry an ID card issued by the Safe Communities Vendor ID Program.

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Set-Up and Execution

  • Current vendors are alerted via email, phone, and/or flyer at the gate
  • Deadlines are set for program implementation
  • Community residents are notified via email

Which Vendors Need IDs?

  1. Vendors on property more than 1-2 days per week
  2. All employees in a vendor vehicle (not just the driver)

Which Vendors Don’t Need IDs?

  1. Delivery drivers (pizza, florist, etc) unless daily on the property
  2. Construction delivery drivers, unless daily on the property
  3. Uniformed utility company employees with company IDs
  4. City/government/rescue personnel with photo IDs, in uniform or marked vehicle

Vendors Apply for ID Cards

Vendors apply for a Safe Communities ID card for every employee at a cost to the vendor of $35 each. Cards are issued within 3-5 days, to be renewed annually.

Easy Online Application

Vendors apply for ID cards online via smartphone or computer, uploading head-shot photos and photos of supporting documents, which can include driver’s licenses, passports, and consular or foreign government-issued photo IDs.

What Information is Collected?

The background check and driver’s license check provide information such as sexual offender/predator status and convictions within the past 5 years of robbery, theft, burglary, crimes of violence, and dealing in stolen property.

Who Pays the Fee?

The vendor pays the $35 Vendor ID card fee. This is done online during the application process, and payments are processed via debit or credit card through a secure online payment processor.

The ID and Where It Works

Applicants meeting background criteria receive Vendor ID cards within 3-5 days. Applicants not meeting criteria receive a notification letter within 3-5 days. The ID card grants vendors access into all communities participating in the program.

Vendor Background Checks Run

Driver’s license and criminal background checks are run on every applicant to ensure that vendors entering communities are drivers in good standing with no convictions or sexual offender/predator status.

Criminal History Check

Safe Communities utilize a third-party provider to perform an instant Criminal Background for each prospective Vendor. This background check will consist of a comprehensive nationwide criminal history records search (plus Washington DC, Guam, and Puerto Rico), information from state agencies, county courts data, Department of Corrections information, checks against the Terrorist Watch List, Administrative Office of the Courts information and National Registered Sex Offender data. Please note that California, Connecticut, Maine, Minnesota and Indiana currently require Safe Communities to verify criminal matches found during our instant search directly at the source before reporting them, Safe Communities will not be able to provide instant criminal records results from these states. The background checks itemized above will be provided from all states that make this information publicly available to requesting parties.

Driver's License Check

In all states allowing driver’s licenses to be searched publicly, without access fees, a driver’s license status check will be performed. The resulting status will be indicated on the Safe Communities Vendor ID Card under the vendor’s photo. It will state “DRIVER” or “NON-DRIVER”. In states not allowing public access to driver’s license status, the state in which the vendor provides a license will have the state’s initials listed under the vendor’s photo. An example would be “AZ DL”. This would indicate the driver provided an Arizona Driver’s License as ID. It does not, however, indicate whether that license is valid or not valid. Vendors that provide out of country driver’s licenses must also provide a valid International Driver’s Permit. Information on an IDP can be found on the AAA website.

Vendor ID Cards Issued

Vendors who have met background criteria receive a Safe Communities Vendor ID card which grants access into all locations participating in the Safe Communities program.

Clear, Current Photo

Quality headshot/faceshot photos on ID cards match real-time vendor appearance so a security guard or resident can easily verify identity.

Government-issued ID Requirement

One criterion for applicant screening is submission of a photo of a government-issued ID (front and back) such as a driver’s license, passport, or photo ID. U.S. and foreign government IDs are accepted.

Card-holders Have No Convictions

Residents can be assured that no vendor with a Safe Communities ID card has been convicted of robbery, crimes of violence or sexual offenses within the past five years.

Access Control Integration (How the Card and Program Work)

Only vendors with Safe Communities Vendor ID cards are allowed access into communities participating in the program.

Employee-Specific Barcode and QR Code

Every vendor/employee’s Safe Communities ID card displays a unique barcode and QR code on the back. These codes, combined with the vendor photo on the front, ensure card use by that vendor only.

Security guards at entry stations need only swipe cards to verify identity. This expedites vendor check-in time, reducing lines at the gate. Entry times and dates are digitally registered when cards are swiped.

Vendor access may be denied simply by turning their card “off” in the access control system.

The Ongoing Program

The community point person for the Safe Communities Vendor ID program:

  • Monitors security staff to ensure correct implementation of the program
  • Answers vendor questions and concerns
  • Obtains reports from Safe Communities documenting IDs issued or denied
  • Informs property manager, security liaison, and/or board of directors of program status and implementation

Ready to Get Started?

Protect your residents from unscreened, dangerous people accessing the community as vendors and service providers. Implement the Safe Communities Vendor ID program and guarantee only approved, background-checked vendors working on the property.